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GENERAL
INFORMATION
Accommodations
Lodging service for the State Games of the West is being
organized by
TournamentGold.com.
Click here for a link to view information on area
hotels and to make reservations at the discounted "State Games"
rate or call toll-free: 888-252-6443.
For
campground accommodations, State Games of the West proudly
recommends Kampgrounds of
America (KOA), with 450 locations across North America
including 21 in Colorado for your camping needs to, during and
from this year's event. Visit
www.KOA.com for locations and reservations.
Admission/Ticket Information
Athlete
admission is free to the Opening Ceremony. Spectators can
purchase Opening Ceremony tickets, $10 for adults, $5
for youth (18 & under) & seniors (55+). Tickets can be purchased
at
www.ticketswest.com or (866) 464-2626.
Spectator admission will be charged at select venues. A 4-Day
Car/Family pass can be purchased for $20 online at
www.ticketswest.com
or by calling (866) 464-2626, or $25 on-site (valid for all
passengers in one vehicle and/or one family at all sport venues
July 24-27). A one day car/family pass can be purchased on-site
for $10. Individual day passes can be purchased on-site for $5
per day. For admittance into Air Force Academy and Ft. Carson, a driver’s
license, vehicle registration and vehicle insurance
must be shown, along with ID for all passengers.
Age Requirements
Age divisions vary from sport to sport. Participants must be
prepared to provide proof of age with either a driver's license
or birth certificate upon request from SGW
Staff or Commissioners. Failure to provide proof of age may
result in individual and/or team disqualification. Consult
individual sport profile for specific age requirements.
Airlines /
Travel
See Transportation
below for information.
Altitude & Medical Precautions
Be aware of the altitude in Colorado Springs. Hydration and
proper rest are essential.
Check-In
Information about event check-in will be available online on
this web site once finalized. Confirmation information will be
available online or by request at (719) 634-7333 ext. 1000 or
info@TheSportsCorp.org.
Conduct
The SGW has a Zero Tolerance policy. Commissioners reserve the
right to disqualify or eject an individual or team for
unsportsmanlike conduct from players, coaches or spectators or
for any of the following reasons: false representation, use of
alcohol and/or drugs, destruction of property, rules infraction,
unsportsmanlike conduct or disorderly behavior.
Unsportsmanlike conduct resulting in an any type of altercation
on the field of play, the venue grounds, etc, will result in dis-qualification
for the entire tournament with no refund. Spectators affiliated
with the participants are responsible for knowing
and adhering to the rules and policies of the tournament.
Athletes and coaches are responsible for knowing, understanding,
and following the rules, policies and code of conduct for their
sport(s).
Eligibility Requirements
The State Games of the West is open to all State Games athletes
from the following States: Alaska, Arizona, California,
Colorado, Hawaii, Idaho, Montana, Nevada, New Mexico, Oregon,
Utah, Washington, and Wyoming. Athletes from these
states are eligible by participating in their local State Games
in 2008 regardless of their results or placement in one of the
above listed 31 sports, or if a resident of the State of
Colorado for at least 30 days prior to the first day of the
competition
they wish to enter. In addition, students who are enrolled in a
Colorado college or university are eligible, as are U.S.
military
personnel and their family members who are stationed in
Colorado. The State Games of the West have been organized in
accordance with NCAA guidelines with some exceptions. Athletes
who have eligibility questions should check with their
school athletic administrator or coach. Any athlete with
scholastic or collegiate eligibility remaining must comply with
rules
governing his or her scholastic or collegiate eligibility.
Entering More Than One Sport
Colorado athletes and those athletes who plan to compete in more
than one sport may do so, however, they do so at their
own risk due to various competition formats and the possibility
of overlapping schedules. No refunds will be made.
Participant entry forms, waivers and the appropriate participant
entry fee must be submitted for each sport in which a
participant
wishes to compete.
Inclement Weather
Outdoor sporting events are weather-dependent. Competition will
be conducted unless the Commissioners and/or State
Games of the West Staff determine the weather conditions to be
potentially dangerous. There are NO refunds due to
weather and NO rain dates.
Insurance
It is expressly understood that the State Games of the West does
not insure against, and accepts no responsibility for, personal injury or property loss or damage. Each
participant is responsible for his or her own medical insurance
and must sign all waivers and releases on the back of
the entry form. Those participants under the age of 18 must have
their parent/guardian signatures on State Games
of the West waivers and, if applicable, any sport-specific
waiver.
Medals
Individual medals will be awarded for 1st - 3rd place in each
division. Team medals for 1st - 3rd will be awarded to all team
members.
Refunds
NO REFUNDS will be given due to
cancellation because of inclement weather or medical
withdrawals. Exceptions will be made only for the following: entries
received after entry deadline; sports or competitions reaching
maximum registration capacity; entries received after the
maximum number of teams are bracketed or if there are not enough
teams or individuals to form a division.
Registration
All athletes must register by the date specified on the
appropriate sport profile unless otherwise indicated. For final
registration
deadlines, please consult the appropriate sport profile.
Registration includes the following: complete entry form, signed
waiver of liability, entry fee(s), and signed team roster/waiver
for all team sports.
All registration is on a first-received, first-filled basis.
Once a particular sport is full, registration for that sport
will close. It is
strongly encouraged that entries be submitted as soon as
possible. Participants may register online or by mailing or
faxing registration forms along with payment. State Games of the
West Staff and/or Sport Commissioners reserve the right to combine
and/or eliminate divisions/age classifications if an
insufficient number of entries are received.
After the registration
deadline, a waiting list will be established for Team Sports
ONLY. If a team drops out, those on the waiting
list will be called on a first-received, first-filled basis.
Registration Instructions
Each sport varies as to site, fees, age requirements,
registration deadlines, and National Governing Body membership
requirements for competition. Refer to your specific sport
profile for this information.
1. Turn to your sport profile
and carefully read the entire sport description noting all
events and divisions that are offered for
that sport. Determine the event(s)/division(s) for which you are
qualified.
2. Remove the entry form from the center of this registration
handbook. The entry form has two sections: one applies to
individual sports and the other applies to team sports. If
entering more than one sport, you must fill out a separate entry
form for each sport. Entry forms may be photocopied, but
remember to copy both the front and back of the form.
3. In the Event Information section, fill out the sport code,
gender code, division code and event code for each event you or
your team are entering and write in the event description (i.e.,
200 M hurdles). Please note: not all sports require a division
and event code.
4. Complete the “Sport Specific” section of the entry form if
the question(s) is applicable to your sport.
5. For doubles events, mixed doubles events and relay events,
list partner(s) in the right-hand column. Each partner and
relay team member must be a registered athlete and must submit
their own, completed individual entry form.
6. Carefully calculate entry fees. Payment can be made by check
or money order payable to the State Games of the West or
by credit card (Visa, MasterCard or American Express).
7. Return the completed entry form(s), with payment, to the SGW
office via mail or fax. SGW will only accept faxed entries
with credit card payment. Make sure you have read and signed the
waiver on the back of the entry form. A completed
entry form must include the waiver signature of the participant.
Parent/guardian signatures must also be provided if the
participant is under the age of 18. Team rosters/waivers must be
signed by each member of the team or a parent/guardian
if the participant is under the age of 18. All incomplete
entries will be returned for completion. Incomplete entries will
be
processed only after they are completed and returned. The State
Games of the West will retain entry fees for forms that
remain incomplete.
8. Only one registration form is necessary when registering for
a team sport. Each team member is required to sign the
roster/waiver on page 31 of the entry booklet, which MUST be
sent in with the entry form.
9. Registrations must be postmarked by the entry deadline date
specified on each sport page unless otherwise specified.
Rules and
Policies
Administration of
policies and regulations is the responsibility of the State
Games of the West. Most rules have been established by the
National Governing Bodies; however, some competition rules or
formats may have been altered to make them appropriate for this
tournament. Consult individual sport profiles for specific rules. The State Games of the West has the right to
refuse individual or team entries.
Transportation
Transportation will NOT be provided. Athletes are responsible
for providing their own transportation to and from their competition
site and the Opening Ceremony.
Frontier Airlines
- 10% discount off all published
roundtrip fares to Colorado Springs (COS) or Denver (DEN), Colorado.
Denver
is located 65 miles north of Colorado Springs. Instructions: Book airline ticket
through www.FrontierAirlines.com. Select "More Search Options"
from the home page and enter
Meeting ID
as "5C6N0Q"
(5–C–6–N–ZERO-Q).
T-Shirt Policy / Pick
Up
Athletes who purchase an athlete t-shirt when registering may
pick up their t-shirts during the SGW weekend. T-shirts
are not included in registration fees. T-shirts for individual
and team sports will be available for pick up on Thursday,
July 24 from 4:00 p.m. - 9:00 p.m. at the World Arena, on Friday
& Saturday from 9:00 a.m. - 5:00 p.m. at the World Arena,
and Sunday from 9:00 a.m. - noon at the World Arena. Team
contacts must pick up the t-shirts for the team.
Participants MUST present their e-mail registration confirmation
to receive pre-purchased merchandise, including T-shirts.
U.S. Olympic Fan Club
Support the Team with your
tax-deductible membership in the
U.S. Olympic Fan Club.
Be a Part of the Team
It takes incredible drive, talent and years of
dedication to make it to the Olympic Games, but no athlete does
it alone.
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